Shannon Athletic Club
Photography, Filming and Media Policy
| Policy owner | Shannon Athletic Club Committee
| Approved by | Club Committee
| Date approved | 08/05/2026
| Review date | Annually, or sooner if required
| Version | 1.0
| Approved by | Club Committee
| Date approved | 08/05/2026
| Review date | Annually, or sooner if required
| Version | 1.0
1. Introduction
Shannon Athletic Club (SAC) recognises the importance of photography, filming and media in celebrating achievements, promoting athletics and communicating with members and the wider community.
This policy aims to ensure that photographs, videos and digital media involving children and young people are used safely, appropriately and respectfully, while safeguarding the welfare, dignity and privacy of all participants.
This policy aims to ensure that photographs, videos and digital media involving children and young people are used safely, appropriately and respectfully, while safeguarding the welfare, dignity and privacy of all participants.
2. Purpose of the Policy
The purpose of this policy is to:
Promote safe and appropriate use of photography, filming and media.
Protect children and young people from inappropriate use of images.
Provide guidance to parents/guardians, coaches, volunteers and visitors.
Support safeguarding and privacy requirements.
Promote positive representation of the club and its members.
Promote safe and appropriate use of photography, filming and media.
Protect children and young people from inappropriate use of images.
Provide guidance to parents/guardians, coaches, volunteers and visitors.
Support safeguarding and privacy requirements.
Promote positive representation of the club and its members.
3. Scope
This policy applies to all photography, filming, video recording and media activity connected to Shannon Athletic Club activities, including training sessions, competitions, events, trips, presentations and social activities.
It applies to members, coaches, volunteers, parents/guardians, media representatives, photographers and visitors.
It applies to members, coaches, volunteers, parents/guardians, media representatives, photographers and visitors.
4. Policy Statement
SAC acknowledges that taking photographs and recording videos at sporting events is common practice. However, the club is committed to ensuring that images are used responsibly and in a manner that protects the welfare, dignity and privacy of children and young people.
The club will take reasonable steps to ensure that images are appropriate, consensual and in line with safeguarding guidance.
The club will take reasonable steps to ensure that images are appropriate, consensual and in line with safeguarding guidance.
5. Permission and Consent
Parents/guardians will be informed that photographs and video footage may be taken during club activities for legitimate club purposes such as promotion, celebration of achievements, training or administration.
Where appropriate, consent for photography and media use may be sought through membership or registration forms.
Parents/guardians who do not wish their child’s image to be used should notify the club’s Children’s Officer or committee.
Third-party photographers or media representatives may be required to identify themselves and comply with club safeguarding procedures.
Where appropriate, consent for photography and media use may be sought through membership or registration forms.
Parents/guardians who do not wish their child’s image to be used should notify the club’s Children’s Officer or committee.
Third-party photographers or media representatives may be required to identify themselves and comply with club safeguarding procedures.
6. Appropriate Use of Images
Only appropriate images of children and young people should be taken and used.
This includes:
Group or posed photographs that are respectful and suitable.
Action shots focused on participation in athletics.
Images that promote positive involvement in sport.
The following should be avoided:
Inappropriate poses or angles.
Images that focus unnecessarily on body parts.
Images that may cause embarrassment, distress or place a child at risk.
Flash photography should not be used where it may distract or place participants at risk.
This includes:
Group or posed photographs that are respectful and suitable.
Action shots focused on participation in athletics.
Images that promote positive involvement in sport.
The following should be avoided:
Inappropriate poses or angles.
Images that focus unnecessarily on body parts.
Images that may cause embarrassment, distress or place a child at risk.
Flash photography should not be used where it may distract or place participants at risk.
7. Use of Images and Social Media
Images may be used for:
Club promotion and publicity.
Celebrating achievements and participation.
Training or coaching purposes.
Club administration or historical records.
When using images online or on social media:
Personal details of children should not be shared unnecessarily.
Captions should remain respectful and appropriate.
Images should not breach safeguarding or code of conduct requirements.
Images should only be shared through appropriate and authorised club platforms where possible.
Club promotion and publicity.
Celebrating achievements and participation.
Training or coaching purposes.
Club administration or historical records.
When using images online or on social media:
Personal details of children should not be shared unnecessarily.
Captions should remain respectful and appropriate.
Images should not breach safeguarding or code of conduct requirements.
Images should only be shared through appropriate and authorised club platforms where possible.
8. Personal Photography by Parents and Spectators
Parents/guardians and spectators may take photographs or videos for personal use unless otherwise advised by the club or event organisers.
Individuals taking photographs should:
Respect the privacy and dignity of others.
Avoid sharing images publicly without permission where possible.
Comply with requests from the club where safeguarding concerns arise.
The club reserves the right to restrict photography or filming where concerns exist.
Individuals taking photographs should:
Respect the privacy and dignity of others.
Avoid sharing images publicly without permission where possible.
Comply with requests from the club where safeguarding concerns arise.
The club reserves the right to restrict photography or filming where concerns exist.
9. Storage and Retention of Images
The club will take reasonable steps to ensure images are stored securely and used only for legitimate purposes.
Images should:
Be stored only for as long as necessary.
Be accessible only to authorised individuals where appropriate.
Be deleted or destroyed when no longer required.
Not contain unnecessary personal identifying information.
Images should:
Be stored only for as long as necessary.
Be accessible only to authorised individuals where appropriate.
Be deleted or destroyed when no longer required.
Not contain unnecessary personal identifying information.
10. Reporting Concerns or Inappropriate Use
Any concern regarding inappropriate photography, filming or use of images should be reported immediately to a committee member, Club Children’s Officer or Designated Liaison Person.
The club may:
Request removal of inappropriate content.
Restrict individuals from taking photographs or videos.
Report safeguarding concerns to Athletics Ireland, Tusla, An Garda Síochána or relevant authorities where appropriate.
Inappropriate use of images may result in disciplinary action.
The club may:
Request removal of inappropriate content.
Restrict individuals from taking photographs or videos.
Report safeguarding concerns to Athletics Ireland, Tusla, An Garda Síochána or relevant authorities where appropriate.
Inappropriate use of images may result in disciplinary action.
11. CCTV and Recording Devices
Where CCTV systems are present within facilities used by the club, SAC will seek to ensure that members and parents/guardians are aware of their presence.
The use of CCTV does not replace the need for appropriate supervision and safeguarding practices.
The use of CCTV does not replace the need for appropriate supervision and safeguarding practices.
12. Drones and Aerial Devices
The use of drones or aerial recording devices during club activities or events is prohibited unless specifically authorised in advance and carried out in compliance with Irish aviation and safeguarding regulations.
13. Confidentiality and Data Protection
The club will handle photographs, video footage and related information in line with data protection requirements.
Personal information linked to images will only be shared where necessary and appropriate.
Personal information linked to images will only be shared where necessary and appropriate.
14. Review and Monitoring
This policy will be reviewed annually by the committee, or sooner if changes in safeguarding guidance, legislation or club activities require updates.
The club is committed to promoting safe, respectful and appropriate use of media and images.
The club is committed to promoting safe, respectful and appropriate use of media and images.
15. Approval
This policy was approved by Shannon Athletic Club Committee.
Contact Information
Club Children’s Officer / Designated Liaison Person: Sinead Lenihan
Email: info@shannonac.ie
Phone: 0872806195
Email: info@shannonac.ie
Phone: 0872806195
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